Jonah Patel
A football club constitution is a document that outlines the functions and rules of a football club. It is a legal document that sets out the terms and conditions for the club's operations, including the club's purpose, administration, and goals. The constitution also covers the election and roles of the club's officers, such as the President, Executive Secretary, and Board of Directors, and establishes procedures for meetings and decision-making. Additionally, it addresses membership requirements, fees, and the handling of disputes. The football club's constitution ensures alignment with the rules and regulations of relevant football associations and incorporates their policies on child protection, conduct, and equal opportunities. In the event of club dissolution, the constitution outlines the distribution of assets to non-profit organizations.
| Characteristics | Values |
|---|---|
| Purpose | To outline the functions and rules under which the club operates |
| Name of the club | The name of the club should be mentioned |
| Objective | To organise football matches and social activities for its members |
| Rules | Binding agreements between members that incorporate the rules and regulations of the Football Association and any affiliated leagues or competitions |
| Membership | Outline the process for becoming a member, including the Membership Application Form, election process, membership fees, and maintenance of a Membership Register |
| Committees | Define the roles and responsibilities of the Executive Committee, including the President, Executive Secretary, and Directors |
| Meetings | Specify the notice period, frequency, and voting procedures for meetings |
| Dispute resolution | Empower the Club Committee to decide on questions and disputes arising from Club Rules |
| Annual General Meeting (AGM) | Hold an AGM each year to report on the club's activities and provide an opportunity for members to raise concerns |
| Property ownership | Address property ownership, including any assets that need to be distributed or disposed of in the event of the club's dissolution |
| Alcohol license | Include provisions for obtaining and maintaining an alcohol license |
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What You'll Learn
Club rules and functions
A club constitution is a document that outlines the functions and rules under which a football club operates. It is an agreement that sets out the terms on which the club will be constituted, who will control its administration and funds, and its purpose and goals.
For example, the Thurlby Tigers Football Club's constitution states that the object of the club is to organise association football matches (mini-soccer and 11-a-side) and social activities for its members. The club's rules form a binding agreement between each member and the club.
The constitution should outline the rules for membership, including the application process, fees, and any requirements for members. For instance, the Thurlby Tigers FC constitution states that any person wishing to become a member must apply using a Membership Application Form and deliver it to the club. The club committee then decides whether to accept the applicant, and membership becomes effective once the applicant's name is entered into the Membership Register. The club committee determines an annual fee, payable by each member, which is subject to refunds in line with the club's subscription guidelines.
The constitution should also outline the structure and procedures for the club's committees. This includes how meetings are called and conducted, voting procedures, and the roles and responsibilities of committee members. For instance, the Thornhill Soccer Club's constitution states that any member of the Club Committee may call a meeting by giving at least seven days' notice to all members. The Club Committee must hold at least four meetings per year, and an outgoing member may be re-elected. The constitution should also specify the rules and regulations with which the club and its members must comply, including any policies and procedures of the relevant Football Association.
Additionally, the constitution should outline any specific provisions, such as property ownership and alcohol licensing, as well as the procedures in the event of the club's dissolution. For example, the Thornhill Soccer Club's constitution states that in the event of the club's dissolution, after paying all debts and liabilities, any remaining property shall be distributed to one or more non-profit soccer-related organisations in Ontario.
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Membership
A club constitution outlines the functions and rules under which a football club operates. The membership of a football club is an important aspect of its constitution, and here are some paragraphs to cover this topic:
Any person wishing to become a member of the football club must submit a Membership Application Form to the Club. Membership is not a right but a privilege, and the Club Committee has the sole discretion to accept or reject any application. Membership begins when an applicant's name is entered into the official Membership Register. The Football Association and County Association may access this register upon request.
The Club Committee determines the annual membership fee, payable by each member on July 1st. The fee is non-refundable, except in specific circumstances outlined in the club's subscription guidelines. Members joining during the year will pay a pro-rata fee, calculated using the same guidelines.
Should a member wish to resign, they may do so at any time, and their name will be removed from the Membership Register. In the case of expulsion, the Club Committee will decide, and the member's name will also be removed from the register.
Member Rights and Responsibilities
As outlined in the club's constitution, members have mutual rights and responsibilities. Members agree to abide by the Club Rules, which form a binding agreement. These rules include adhering to the policies and procedures of the Football Association, such as Child Protection Policies, Codes of Conduct, and Equal Opportunities Policies. Members also have the right to vote and participate in club meetings, as well as receive reports on the club's activities and financial matters.
Committee Elections
The Club Committee is responsible for the administration of the club and its funds. Any member can nominate themselves or be nominated for a position on the Club Committee. Elections are held by secret ballot, and the results are announced at the Annual General Meeting (AGM). The Club Committee has the power to decide on any disputes or questions arising from the Club Rules, always in accordance with the rules and regulations of the Football Association.
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Committees and meetings
The Club Committee shall comprise members elected by a majority vote during the Annual General Meeting or a Special General Meeting. The Club Committee may also include members co-opted by the committee itself. The committee members will hold office from the time of their election until the conclusion of the next Annual General Meeting. An outgoing member of the Club Committee may be re-elected.
The Club Committee shall meet at least four times a year. Any member of the Club Committee may call a meeting of the Club Committee by giving at least seven days' notice to all other members. The Executive Secretary shall notify all committee members of their election or appointment. The Executive Secretary shall also maintain records of all minutes of the organization, committee reports, and meeting documents.
The Club Committee shall have the power to decide on all questions and disputes arising in respect of any issue concerning the Club Rules. The committee may establish a standing or special committee to carry out specific business or programs of the Club.
The Executive Committee is usually chaired by the President of the Club. All members of the Executive Committee must be notified of the meeting at least seven days in advance. A majority of the Executive Committee shall constitute a quorum, and voting may only be conducted when a quorum is present. The Chair of the meeting has the deciding vote in the event of a tie. Proxy votes are not permitted.
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Property and finances
A football club constitution is a document that outlines the functions and rules under which the club operates. It is important to note that an unincorporated association, which is what a football club is considered, does not have a legal identity of its own and thus cannot own property except through its members as trustees.
With that in mind, the constitution should include provisions for property ownership. This could include outlining the process for acquiring property, such as through donation or purchase, and how it will be managed and maintained. For example, the constitution could specify that a property management committee be established, outlining the roles and responsibilities of the committee members, and how they will be elected or appointed.
Additionally, the constitution should address the financial aspects of the club. This includes specifying who controls the administration of funds and how these funds will be managed. For example, the constitution could require that all financial transactions be approved by a designated financial officer or committee, and that regular financial reports be provided to the club committee and/or members.
The constitution should also outline the sources of funding for the club. This could include membership fees, as well as any income generated from social activities or other events organised by the club. It is important to specify how these funds will be collected, managed, and allocated to ensure the financial stability and sustainability of the club.
Furthermore, the constitution should address the distribution or disposal of any remaining property and finances in the event of the club's dissolution. For example, it could specify that any remaining assets be donated to a local community organisation or another non-profit athletic organisation. This ensures that the club's legacy and impact continue even after its dissolution.
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Dissolution
When writing a constitution for a football club, it is important to include a section on the dissolution of the club, which will outline the steps to be taken in the event of the club's disbandment. Here is a detailed and focused guide on what to include in this section:
Firstly, the constitution should specify that, in the event of dissolution, all debts and liabilities of the club must be paid off. This is a critical step to ensure that the club does not leave behind any financial obligations that could burden those associated with the club or impact its reputation.
Secondly, the constitution should address the distribution or disposal of any remaining property or assets. This task should be assigned to the Board of Directors, who will be responsible for ensuring that these assets are transferred to appropriate organisations. In the case of the Thornhill Soccer Club, for instance, the constitution states that any remaining property "shall be distributed or disposed of by the Board of Directors to one or more not-for-profit soccer-related organisations, or any not-for-profit athletic community organisations, which operate solely in Ontario." This ensures that the assets continue to benefit the community and are used for similar purposes.
It is important to specify the criteria for selecting these recipient organisations, such as their not-for-profit status and their alignment with the club's values and mission. This transparency will ensure that all members and stakeholders are aware of how the club's assets will be handled in the event of dissolution.
Additionally, the constitution could outline the process for notifying members, stakeholders, and relevant authorities of the club's dissolution. This includes providing clear timelines and methods of communication to ensure that all parties are informed in a timely and efficient manner.
Finally, the constitution could include a statement acknowledging the emotional impact of the club's dissolution on its members, players, and supporters. This statement could express gratitude for their involvement and contributions to the club, providing a sense of closure and appreciation for their dedication and commitment over the years.
By including these detailed steps and considerations in the "Dissolution" section of your football club constitution, you will ensure that the process of disbanding the club, should it ever arise, is handled responsibly, transparently, and in alignment with the club's values.
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Frequently asked questions
A club constitution is a document that outlines a football club's functions and the rules under which it will operate.
A football club constitution should include the club's name and purpose, as well as the rules and regulations that will govern the club's operations. This includes outlining the club's committees and their respective duties, membership requirements and fees, meeting procedures, and provisions for property ownership and dispute resolution.
The constitution is typically created by the club's committee or a designated subgroup and approved by a majority vote of the club's members. Any changes to the constitution would follow a similar process, ensuring member agreement and compliance with relevant governing bodies, such as The Football Association.
