Malcolm Rivera
Diplomacy is a strategic board game created by Allan B. Calhamer in 1954 and commercially released in the United States in 1959. The game is set in Europe in the years leading up to World War I, and players represent one of the Great Powers of the time, including England, Germany, and Russia. While the game involves forming alliances with other players, there are strict rules about when diplomacy is and isn't allowed. But what happens when it comes to submitting orders for another player? Is this allowed, or does it break the rules?
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What You'll Learn
- Diplomatic notes are formal and follow widely observed customs in composition, substance, presentation and delivery
- Notes verbales are a formal form of note, less formal than a letter of protest but more formal than an aide-mémoire
- Diplomatic notes are usually letters or notes, with letters being correspondence between heads of state
- Notes verbales are written in the third person and printed on official letterheads
- Diplomatic notes are dated and mailed by the Records Management Unit
Diplomatic notes are formal and follow widely observed customs in composition, substance, presentation and delivery
Diplomatic correspondence can be categorised into letters and notes. Letters are used for formal occasions such as the appointment and recall of ambassadors, the announcement of the death of a sovereign, or for expressions of congratulations or condolence. Notes are less formal and are often used to record information delivered orally. A note verbale, for example, is a formal type of note, written in the third person and printed on official letterhead. It is typically sealed with an embosser or a stamp. Notes verbales are used to invite attention to a particular matter and will include a formal salutation and valediction.
The composition of diplomatic notes must follow certain rules. For instance, the margins of a diplomatic note should be one inch on the left, right, top and bottom. Short notes may require adjustments to the margins to produce a well-balanced page. The length of the note will determine whether it is double or triple-spaced. Enclosures should be described in the text of the note, or listed below the word "Enclosure(s):" using as few words as possible.
The substance of diplomatic notes is also important. Diplomatic notes are often used to communicate important information between states. For example, a note verbale was used by Ukraine to protest the annexation of Crimea by the Russian Federation.
The presentation of diplomatic notes is also important. Notes verbales composed by the British Foreign Office, for example, are written on blue paper.
Finally, the delivery of diplomatic notes must be considered. Diplomatic notes should be dated and mailed by the Records Management Unit. Notes to be handed to a foreign embassy official should be dated after obtaining all clearances and signatures.
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Notes verbales are a formal form of note, less formal than a letter of protest but more formal than an aide-mémoire
Notes verbales are a common method of formal diplomatic communication between governments. They are less formal than a letter of protest (also known as a note) but more formal than an aide-mémoire. Notes verbales are written in the third person and are unsigned, printed on official letterhead, and sealed with an embosser or stamp. They are typically used to convey information or requests and are delivered through diplomatic representatives.
The term "note verbale" comes from the French, meaning "verbal note," as they were originally delivered orally. In modern times, they are written notes. Notes verbales are used to communicate on a range of topics, from the appointment and recall of ambassadors to the announcement of a death or accession to the throne. They can also be used to convey congratulations or condolences.
While notes verbales are a common form of diplomatic communication, there are more formal types, such as the demarche. A demarche is a formal communication of a government's official position, views, or wishes on a given subject to an appropriate official in another government. It is often used to persuade, inform, or gather information, and can also be used to protest or object to actions by a foreign government.
In contrast, non-papers and aide-memoires are less formal types of diplomatic communication. Non-papers, also known as "bouts de papier," are presented without credit or attribution to preserve the confidentiality of the meeting. Aide-memoires, on the other hand, are summaries of discussions between two countries.
Letters of credence, or "lettres de créance," are another type of diplomatic correspondence used for the appointment or recall of ambassadors. These letters are carefully worded as they imply diplomatic recognition of the other government. They are presented personally to the receiving country's head of state or viceroy in a formal ceremony.
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Diplomatic notes are usually letters or notes, with letters being correspondence between heads of state
Diplomacy is a term that originated from the ancient Greek word "δίπλωμα" (diploma), which referred to a document that allowed someone to travel or have privileges. Over time, the term evolved to encompass the exchange and treatment of envoys between states, with the Vienna Convention of 1961 codifying the rules for diplomatic relations.
Diplomatic correspondence refers to formal communication between states, typically taking the form of letters or notes. Letters are usually exchanged between heads of state and are used for various purposes, such as appointing or recalling ambassadors, announcing accessions to the throne, or expressing congratulations or condolences. For instance, a letter of credence (or credentials) is used by a head of state to appoint an ambassador to a foreign country, while a letter of recall formally notifies another head of state about recalling an ambassador. Letters between monarchs of equal rank often begin with "Sir My Brother" or "Madame My Sister" and close with "Your Good Brother" or "Sister".
In addition to letters, diplomatic correspondence also includes notes, such as the note verbale, which is a formal type of note often sealed with an embosser or stamp. Notes verbales are written in the third person and printed on official letterheads. They are used for less formal communications, such as protests or invitations to address certain matters. Another type of note is the collective note, which is sent from multiple states to a single recipient state, and the identic note, sent from a single state to multiple recipients. These notes are less common due to the challenge of obtaining agreement on exact wording among multiple states.
Diplomatic notes are also used when negotiating international agreements and must be prepared as first-person or third-person notes. First-person notes are used for the most important correspondence and are signed by high-ranking officials, such as the Secretary of State or an assistant secretary. They are employed in correspondence between the US government and foreign governments, as well as between the chief of mission and the foreign ministry of the host government.
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Notes verbales are written in the third person and printed on official letterheads
Notes verbales are a form of diplomatic correspondence between governments. They are written in the third person and are considered less formal than a first-person note or demi-official (DO) note, but more formal than an aide-memoire. Notes verbales are printed on official letterheads, also known as diplomatic note stationery, and are typically stamped with the sending entity's seal but not signed. Instead, they are initialled in the lower right corner of the last page by an authorised officer or an office director.
The term "note verbale" is derived from French and means a "verbal note". Historically, notes verbales were delivered orally, but in modern times, they are written notes. An example of a note verbale is the communication between India and Pakistan regarding the alleged abduction and conversion to Islam of two minor Hindu girls.
Notes verbales are just one type of diplomatic correspondence. Others include letters, which are used for formal occasions such as the appointment and recall of ambassadors, announcements of death or accession to the throne, and expressions of congratulations or condolence. Letters between monarchs follow specific protocols, including the use of specific salutations and valedictions depending on the rank of the recipient.
Diplomatic correspondence has evolved over time, with Latin being the original language of choice due to its common usage among linguistically diverse European states. By the early 19th century, French had replaced Latin as the primary language of diplomacy. Today, English often serves as the lingua franca in correspondence between states that do not share a common language.
Diplomatic notes can be delivered physically or electronically, with electronic delivery offering a faster option. Regardless of the delivery method, diplomatic notes must adhere to specific guidelines, including the use of appropriate stationery and signatures or initials.
Diplomats play a crucial role in facilitating diplomatic correspondence and communication between nations. They are responsible for listening, understanding, and relaying information back to their home country. Effective diplomats are attentive listeners, take detailed notes, and provide clear and concise summaries to their colleagues. They also possess strong communication skills, ensuring that all parties involved understand the outcomes of dialogues and the next steps to be taken.
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Diplomatic notes are dated and mailed by the Records Management Unit
Diplomacy is an ancient practice, with the word itself deriving from the ancient Greek term "δίπλωμα", meaning a paper folded double, a licence, or a chart. The Vienna Convention on Diplomatic Relations (1961) established the rules for the exchange and treatment of envoys between states, and it protects diplomatic communications.
Diplomatic notes are formal communications between states and are an essential part of diplomacy. These notes are prepared with specific guidelines and are delivered through official channels. First-person notes, signed by the Secretary or other principals, are dated and mailed by the Records Management Unit. This unit is responsible for ensuring the notes are properly prepared and dated before they are sent out. The Records Management Unit plays a crucial role in facilitating diplomatic correspondence and ensuring its smooth and efficient delivery.
The process of preparing and delivering diplomatic notes has evolved with technology. During the pandemic, for instance, the Department established the ability to prepare and deliver diplomatic notes electronically, using electronic templates for diplomatic note stationery. This method of delivery offers an alternative to the standard delivery process, which involves printing the note on the appropriate stationery, obtaining signatures or initials, and delivering it to A/GIS/IPS for dating and mailing via USPS.
While the Records Management Unit handles the mailing of first-person notes, there are also third-person notes that follow a different process. These notes are typically handed to a foreign embassy official and are dated by the drafting officer after obtaining all necessary clearances and signatures. The addressee embassy official's name is included on the record copy. Third-person notes are also used for circular notes, which are sent to multiple missions.
Diplomatic notes are a critical tool in diplomacy, allowing states to communicate formally and effectively. The Records Management Unit's role in dating and mailing these notes ensures the smooth functioning of diplomatic correspondence and contributes to maintaining positive relations between nations.
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Frequently asked questions
No, it is not considered good practice to pass on notes taken by other people in diplomacy. It is important to take your own notes and summarize them in a format that is easily shared with others.
Note-taking is essential in diplomacy as it helps diplomats accurately record and convey the outcomes of dialogues to their diplomatic partners and bosses.
Diplomats should take notes discreetly, without making other speakers feel uncomfortable. Good diplomats listen closely and take notes to demonstrate their attention and engagement in the conversation.
Diplomats should summarize their notes daily and ensure they are in a shareable format. Notes should be concise, well-balanced, and include key information such as dates, addresses, and enclosures.
